AI in Project Management and the Safe Use of LLMs
I help companies assess the use of AI and Large Language Models in project management in a practical and realistic way – with training on safe usage, prompting basics, and concrete application opportunities in project processes, Microsoft 365, and Copilot.
SERVICE UNDERSTANDING
Practical guidance for the effective use of AI
This offering combines foundational training on the safe use of Large Language Models with concrete application opportunities in project management. The focus is not on in-depth tool implementation or individual software development, but on practical workshops tailored to the AI tools approved and available within the respective company.
The content is individually aligned with the prospective client and can cover both general LLM fundamentals and project management-related use cases, best practices, and examples from the Microsoft 365 environment.
WORKSHOP MODULES
Three focus areas for the practical use of AI
The workshops can be delivered individually, combined, or as a modular format built over several sessions. Content and scope are adapted to the target audience, existing knowledge, company requirements, and available AI tools.
Fundamentals of Working with LLMs
Building a foundational understanding of what Large Language Models are, how they work, and which opportunities and limitations need to be considered when using them.
- What is an LLM?
- How do LLMs basically work?
- Risks related to personal, confidential, or critical data
- Prompting fundamentals
- Best practices for working with LLMs
AI in Project Management
Practical guidance on how AI can support typical project management tasks – with a focus on best-practice processes and concrete application scenarios.
- Reporting and status communication
- Structuring workflows
- Risk management
- Project controlling
- Preparation and structuring of project information
- Practical examples for day-to-day project work
AI in the Microsoft 365 Environment
Guidance on the effective use of integrated AI capabilities in the Microsoft 365 context and the practical application of Copilot in project management.
- Use of integrated AI capabilities in M365
- Interaction between existing applications
- Potential uses of Copilot in project management
- Support for communication and documentation
- Practical examples depending on approved functionalities
COMPANY CONTEXT
Abgestimmt auf freigegebene Tools und interne Vorgaben
The use of AI within a company depends significantly on which tools, functions, and types of usage have been internally approved. Therefore, the workshop content is not considered in isolation from the company’s specific environment, but is adapted to existing AI tools, Microsoft 365 capabilities, and internal usage guidelines.
This creates a practical format that highlights potential use cases while also taking into account boundaries, risks, and permitted forms of usage.
Key framework conditions
- Which AI tools have been approved within the company?
- Which data may be used?
- Which content is considered confidential or critical?
- Which requirements apply to data protection and information security?
- Which Microsoft 365 or Copilot functions are actually available?
WORKSHOP FORMAT
Delivered as an individually tailored workshop format
The services are delivered in a workshop format – either remotely or on site. Scope, content, target audience, and focus areas are individually aligned in advance. This allows the format to be designed either as a foundational workshop for employees or as a project management-focused practical workshop for project managers, PMO roles, or program environments.
Format
Remote or on site, depending on needs, target audience, and organizational context.
Target Audience
Employees, project managers, PMO roles, and teams in complex project and program environments.
Content
LLM fundamentals, risks, prompting basics, best practices, and project management-related AI applications.
Alignment
Individually aligned with existing knowledge, tool landscape, approved AI functions, and company requirements.
SCOPE OF SERVICES
Clear focus on training, guidance, and practical application
This offering is deliberately practical and clearly defined. The focus is on training, guidance, and concrete application opportunities within the existing company context – not on technical special implementations, individual software development, or legal advice.
Included in the service
- Foundational training on LLMs
- Awareness of risks and limitations
- Introduction to prompting and best practices
- Practical examples for AI in project management
- Assessment of suitable project management processes such as reporting, workflows, risk management, and controlling
- Guidance on Microsoft 365 and Copilot in project management
- Adaptation to existing and approved company tools
- Delivery as a remote or on-site workshop
Not included in the service
- Individual software development
- In-depth technical tool implementation
- Integration of AI systems into existing IT landscapes
- Legal or data protection advice
- IT security assessment
- Introduction of company-wide AI governance structures
- Guarantee of specific automation or productivity effects
OUTCOME BENEFITS
Greater confidence and clarity in the practical use of AI
After the workshop, participants will have a better understanding of how LLMs work, what they can and cannot do, and where their limitations lie. They will be better able to assess typical use cases in project management, consider risks more consciously, and use existing AI tools more purposefully within the framework of internal requirements.
Better Foundational Understanding
Participants understand what LLMs can do, where their limitations lie, and why a conscious approach to handling data is essential.
More Concrete Application Ideas
Project management tasks such as reporting, risk management, structuring, and communication can be assessed more specifically for AI support.
Company-Compliant Use
The use of AI is aligned with approved tools, internal guidelines, and the respective framework conditions of the company.
REQUEST A WORKSHOP
Build AI competence in the project environment
Would you like to train employees in the safe use of LLMs or assess concrete opportunities for using AI in project management? In an individually tailored workshop, content, target audience, tool environment, and focus areas can be defined to match your company context.